Global Markets, Administrative Assistant

Job Description:

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.

Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being a diverse and inclusive workplace, attracting and developing exceptional talent, supporting our teammates' physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve.

At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

• Provide comprehensive administrative support to a select group of salespeople and/or traders
• Effectively multitask and prioritize tasks in a fast-paced environment, maintaining a high level of efficiency and accuracy
• Answer phone lines, which entails taking accurate messages and handling calls with appropriate judgment
• Proactively manage the scheduling of meetings, anticipate necessary background materials, and effectively resolve conflicts that may arise
• Create and manage travel itineraries for the team, ensuring all logistics are in place
• Prepare and submit T&Es for reimbursement for your team, ensuring that requisite documents and approvals are in order to ensure seamless processing
• Interact with clients and employees professionally, acting as a liaison and ensuring smooth communication and coordination
• Maintain an organized filing system to ensure all records (i.e., receipts, travel documents, etc.) are easily accessible
• Handle ad hoc requests from sales and/or traders as required, including other administrative tasks (e.g., client touchpoints, etc.)
• Ensure punctuality and reliability in all duties and activities, contributing to team success

• Minimum of 8 years' administrative experience with a financial institution supporting teams
• Strong professional communication skills, both verbal and written
• Excellent time management, organization, and multi-tasking skills
• Exceptional problem-solving and organizational skills
• Advanced computing knowledge: Outlook, Word, PowerPoint and Excel
• Team player with exemplary work ethic that thrives in a fast-paced environment
• Strong attention to detail, ability to work effectively under pressure and time constraints
• Ability to work between 8am - 6pm, Monday - Friday in the New York City office