Job Description:

Candidates for this role must have experience working in a fast paced work environment with the ability to multitask and perform with a great level of efficiency and produce high quality output often under tight deadlines. Performs diverse, advanced and confidential administration support functions. Will be involved in executive-level contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment.

Ideal candidate is someone who speaks Spanish and/or Portuguese.

Role Responsibilities:

• Proactively manage the calendar of the Latam COO Executive, anticipate necessary background material, and effectively resolve conflicts that arise in a professional manner
• Answer executive phone line for the executive
• Use the online travel system to schedule travel arrangements (both domestic and international) for the executive
• Review, submit and/or challenge expenses for the Latam COO team
• Handle sensitive and/or confidential documents and information
• Communicate with executives and line management to gather or convey relevant information
• Help managers onboard/off board staff for the team in all regions, both FTE and contractor, including setting up technology, submitting relevant tickets and liaising with corp services/location needs
• Partner with tech support to ensure systems, consumables and tools are available where needed
• Consolidate and distribute reports as needed, either in routine or ad hoc basis
• Help organize small events / townhalls / external meetings - invitation / logistics and others

• Min 5 Years' Experience
• Strong organizational skills and ability to prioritize and manage competing priorities with excellent attention to detail
• Intermediate to Advanced computing knowledge: Outlook, Word, PowerPoint and Excel
• Ability to perform in a fast paced environment and interact with senior management under highly demanding conditions
• Polished and professional in phone and email communications
• Exceptional problem solving skills and tenacious work ethic
• Excellent time management, organization and multi-tasking
• Embraces the culture of the team while seeking to improve engagement between regions and groups