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Facilities Coordinator

AT Autodesk
Autodesk

Facilities Coordinator

Barcelona, Spain

Job Requisition ID #

24WD82391

Position Overview

You will proactively coordinate all day-to-day facilities operations including repairs and enhancements. You will supervise and maintain the site to meet high company standards for safety, organization, orderliness, cleanliness and aesthetics and monitor budgets. You will coordinates health, safety, and environmental compliance activities on the site and updates responsible management.

You will may maintain documentation such as power and HVAC diagrams, space usage, guides, etc... Providing support to vendors/contractors such as security force, cafeteria, print, media relations and assisting in hosting visitors and arranging seminars and layout of rooms with audio visual support

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This position typically reports to the Workplace Manager, and it is an Office-based position (not remote nor hybrid).

Principal Duties and Responsibilities

FACILITIES UPKEEP AND MAINTENANCE:

  • Establishment and administration of working processes related to building and grounds maintenance, cleaning & janitorial services, security services, utilities, negotiate contracts and vendor management
  • Manage day-to-day operations by performing duties such proactive walk-throughs of site including to carry out preventative maintenance, safety inspections, and repairs
  • Raise and track purchase order requests and ensure invoices are processed accurately and efficiently
  • Manage cost administration and office budgets as it relates to projects and operating costs
  • Track budgets and ensure payment is made on time and efficiently
  • Maintain an inventory of all required office supplies, kitchen supplies & equipment and coordinate replacement orders as necessary
  • Assist or lead new employee onboarding as needed
  • Monitor the car parking facilities and issue permits where necessary
  • Supervise janitorial team
  • Serve as point of contact for security-related matters in case of natural disaster, or any other emergency cases
  • Manage meeting room set up's and audio/visual troubleshooting to ensure all equipment is in working order
  • Coordinates work with outside vendor(s) or landlord as needed
  • Maintain professional appearance of building lobby, reception area, conference rooms
  • Maintain proper office documentation of facilities, environmental, and safety related documents
  • Use the Autodesk tools to trace repairs & schedule maintenance, of the company asset
  • Use mobile app for managing the site tickets, completing the requests or recommending appropriate solutions to customers in a timely manner
  • Ensure compliance with local health and safety regulations and company safety standards, including working with safety consultants to carry out regular risk assessments and reviewing any changing equipment or processes with potential health and safety impacts
  • Take part of the Emergency Response Team efforts- organize fire drills, training of fire wardens/first aiders, monitor and re-stock emergency supplies if needed

COORDINATION:

  • Coordinate with outside contractors' other departments (such as EIS, HR)
  • Maintain knowledge of building management's policies and procedures manual and maintain building specific files
  • May perform other activities such as mail deliveries, shipping & receiving, inter-office transportation of equipment and in some locations may serve as back-up Receptionist
  • Serve as contact point for security-related matters in case of natural disaster, or any other emergency cases. In some locations, provide general administrative support for the Security system and issue of security badges
  • Collect and maintain data for reports related to headcount, financial, meeting room & space utilization and others
  • Lead and coordinate event projects and other departmental initiatives such as sustainable operations
  • Assist with space planning and manage/support office moves

MINIMUM REQUIREMENTS:

  • + 2 years' experience in Facilities Coordinator operations in high-tech company or equivalent in a facility of +250 employees
  • Client-service oriented
  • Experience in Budget management
  • Must be willing to work outside of office hours when needed (Certain Repair & Maintenance works need to be done in weekends and holidays)
  • Must be willing to carry company mobile phone and be "on-call" for emergencies. (Unless restricted by local labor laws)
  • Knowledge of Office 365, experience with Excel, Word, Outlook and PowerPoint
  • Knowledge of applicable environmental, health, and safety laws or strong willingness to learn including attending applicable external trainings and self-study
  • Strong communication skills - oral and written
  • An analytical mind with problem-solving skills
  • Experience in Procurement
  • Organized with Multitasking abilities
  • Works well under pressure
  • Accurate, precise, with high attention to details
  • Creative and can-do attitude, ability and willingness to learn new things
  • Team oriented; professional and collaborative attitude; strong ability to offer suggestions and improvements to processes
  • Fluent in English and native or fluent in Spanish, nice to have Catalan

ADDITIONAL REQUIREMENTS:

  • Knowledge of Audio-Visual setup and videoconference system
  • Autodesk AutoCAD or Revit nice to have
  • Proficient in operating BMS (Building Management Systems)
  • HVAC knowledge

#LI-MB1

Learn More

About Autodesk
Welcome to Autodesk! Amazing things are created every day with our software - from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.

We take great pride in our culture here at Autodesk - our Culture Code is at the core of everything we do. Our values and ways of working help our people thrive and realize their potential, which leads to even better outcomes for our customers.

When you're an Autodesker, you can be your whole, authentic self and do meaningful work that helps build a better future for all. Ready to shape the world and your future? Join us!

Salary transparency
Salary is one part of Autodesk's competitive compensation package. Offers are based on the candidate's experience and geographic location. In addition to base salaries, we also have a significant emphasis on discretionary annual cash bonuses, commissions for sales roles, stock or long-term incentive cash grants, and a comprehensive benefits package.

Diversity & Belonging
We take pride in cultivating a culture of belonging and an equitable workplace where everyone can thrive. Learn more here: https://www.autodesk.com/company/diversity-and-belonging

Are you an existing contractor or consultant with Autodesk?

Please search for open jobs and apply internally (not on this external site).

Client-provided location(s): Barcelona, Spain
Job ID: autodesk-24WD82391
Employment Type: Full Time

Perks and Benefits

  • Health and Wellness

    • Long-Term Disability
    • FSA With Employer Contribution
    • HSA
    • HSA With Employer Contribution
    • Fitness Subsidies
    • FSA
    • Health Insurance
    • Dental Insurance
    • Vision Insurance
    • Life Insurance
    • Short-Term Disability
    • Health Reimbursement Account
    • On-Site Gym
    • Pet Insurance
    • Mental Health Benefits
  • Parental Benefits

    • Fertility Benefits
    • Adoption Assistance Program
    • Family Support Resources
    • Non-Birth Parent or Paternity Leave
    • Birth Parent or Maternity Leave
    • Adoption Leave
  • Work Flexibility

    • Flexible Work Hours
    • Remote Work Opportunities
    • Hybrid Work Opportunities
    • Work-From-Home Stipend
  • Office Life and Perks

    • Some Meals Provided
    • Commuter Benefits Program
    • Casual Dress
    • Pet-friendly Office
    • Happy Hours
    • Snacks
    • Company Outings
  • Vacation and Time Off

    • Personal/Sick Days
    • Paid Holidays
    • Unlimited Paid Time Off
    • Leave of Absence
    • Paid Vacation
    • Sabbatical
    • Volunteer Time Off
  • Financial and Retirement

    • Relocation Assistance
    • Performance Bonus
    • Stock Purchase Program
    • Company Equity
    • 401(K) With Company Matching
  • Professional Development

    • Shadowing Opportunities
    • Access to Online Courses
    • Promote From Within
    • Learning and Development Stipend
    • Lunch and Learns
    • Tuition Reimbursement
    • Mentor Program
    • Internship Program
    • Leadership Training Program
    • Professional Coaching
    • Associate or Rotational Training Program
  • Diversity and Inclusion

    • Diversity, Equity, and Inclusion Program
    • Employee Resource Groups (ERG)
    • Woman founded/led
    • Black founded/led
    • BIPOC founded/led
    • Latinx founded/led
    • Asian founded/led
    • LGBTQ+ founded/led
    • Veteran founded/led