Accounting Coordinator

Job Description

The Accounting Coordinator will play a key role in ensuring the accurate and timely processing of invoices, vendor payments, and account reconciliations. This position requires strong attention to detail, the ability to prioritize tasks effectively, and excellent communication skills to coordinate with vendors and internal teams. In addition to core accounts payable responsibilities, this role will dedicate 20% of their time to ad hoc assignments designed to promote professional growth and cross-trained redundancy across the accounting team.

This position is located at our Phoenix, AZ office and requires in-office presence 5 days per week.

Job Responsibilities

• Process vendor invoices accurately and efficiently, ensuring proper approvals and coding.
• Respond to vendor inquiries regarding payment status, discrepancies, and general AP-related concerns.
• Reconcile vendor statements and resolve any discrepancies in a timely manner.
• Work closely with the operations team to verify costs, capital expenditures, and other financial data.
• Maintain organized and up-to-date financial records within the accounting system.
• Prioritize and manage workload to ensure timely payments and adherence to deadlines.
• Assist with month-end closing tasks, including AP accruals and reconciliations.
• Collaborate with other accounting team members to improve processes and ensure compliance with company policies.
• Participate in ad hoc projects and cross-functional assignments (20% of role) to support professional development and create redundancy across the accounting team.
• Support special projects and audits as needed.

• Previous experience in accounts payable or a related accounting role preferred.
• Strong attention to detail and ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience with Oracle Financials or other accounting software is a plus.
• Ability to work both independently and as part of a team in a fast-paced environment.
• Strong communication skills to interact professionally with vendors and internal departments.
• Bachelor?s degree in Accounting, Finance, or a related field is preferred but not required.