Executive Assistant - 10 month FTC

As an Executive Assistant you will provide administrative and organisational support to the Chief Information Officer, the Chief Information Security Officer and the Vice President of Strategic Initiatives. You will support diary management & travel on a global scale, ensuring that the leadership team have a seamless transition. In addition to this you will also support in preparing for leadership meetings & events.

This role is a 10 month fixed term maternity leave contract.

Please note, this is an onsite role which requires 5 days per week in the office.

Your Role

• Managing an extremely active calendar of appointments, meetings, and calls with both internal and external stakeholders with the ability to assess priorities and resolve potential conflicts.
• Arranging complex and detailed domestic and international travel plans, itineraries, and agendas.
• Coordinate executive meetings, including developing agendas, presentations and pertinent logistics regarding meeting room arrangements (software, technical, and coordination).
• Compile, transcribe, and distribute meeting recaps.
• Research, prioritise, and follow up on incoming issues and concerns addressed to Executive Leadership including those of a sensitive or confidential nature.
• Communicate directly and/or draft correspondence on behalf of Executive Leadership.
• Maintain trust and support cross functionally through effective interactions with dispersed leadership teams and administrative assistants.
• Manage expense reports using the Concur system.
• Compile data, prepare reports, memos, letters, presentations, organisational charts, and other relevant documents.

• Associates Degree or Bachelor's Degree Preferred
• 5+ years' experience supporting at Executive level
• Experience in a global business with an understanding of corporate structures and functions
• Proficient/in-depth working knowledge of Microsoft Suite: Outlook, PowerPoint, Excel, Word, Teams & Concur
• Concur and TEAMS experience desirable
• Strong interpersonal communication skills with senior executives, key stakeholders and clients

• You can grow at Aptiv. Aptiv provides an inclusive work environment where all individuals can grow and develop, regardless of gender, ethnicity or beliefs.
• You can have an impact. Safety is a core Aptiv value; we want a safer world for us and our children, one with: Zero fatalities, Zero injuries, Zero accidents.
• You have support. We ensure you have the resources and support you need to take care of your family and your physical and mental health with a competitive health insurance package.

• Benefits/Perks: Personal holidays, Healthcare, Pension, Tax saver scheme, Free Onsite Breakfast & Lunch, Discounted Corporate Gym Membership.
• Multicultural environment
• Learning, professional growth and development in a world-recognized international environment.
• Access to internal & external training, coaching & certifications.
• Recognition for innovation and excellence.
• Access to transportation: Grand Canal Dock is well-connected to public transportation, including DART trains, buses, and bike-sharing services, making it easy to get to and from the area.