At Apple, our team members come to do the best work of their lives. This Administrative Assistant role will support multiple calendars, as well as provide excellent, comprehensive administrative and operational support to the Competition & Regulatory teams worldwide. The ideal candidate will thrive in a collaborative, fast-paced environment, demonstrate outstanding interpersonal skills, work autonomously & collaboratively, and show a proactive approach to problem solving.
Description
- Effective calendar management which involves organizing meetings, prioritizing the schedule to reflect the most critical matters, proactively managing and preparing for meetings, resolving conflicts and challenges, and anticipating needs - Collaborate with other Administrative & Executive Assistants to coordinate schedules and organize executive meetings - Coordinate logistics for onsite meetings across multiple Apple locations worldwide including catering, complex conference room schedules, and visitor registration - Actively manage projects as needed including assistance with creating Keynote presentations - Format complex documents on letterhead and arrange for signature, notarization and apostilization - Organize complex domestic and international travel including visa arrangements for select team members - Facilitate expense reporting process - Support activities such as office space, printers, IS&T support, ordering supplies, distributing mail, and managing conference rooms - Submit and manage facilities and maintenance requests to completion - Manage new employee onboarding including equipment ordering, internal alignment with hiring managers and Day 1 onsite onboarding process - Assist with coordinating quarterly building-wide engagement events - Provide backup support for other administrative assistants in the Product & Regulatory group including occasional VP support
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Minimum Qualifications
- 4+ years experience as an administrative assistant supporting Directors or Sr. Directors, Notary and Legal experience is a plus
- Excellent organization skills, acute attention to detail, and ability to handle multiple tasks in a fast-paced and time-sensitive environment while maintaining composure
- Experience handling highly confidential and sensitive materials with proven ability to exercise good judgment and act with integrity and discretion
Preferred Qualifications
- Ability to display a high level of integrity and professionalism in dealing with people at all levels is imperative
- Accustomed to problem-solving issues in a timely manner and proactively communicating decisions to appropriate individuals
- Looks ahead and able to resolve issues before they arise
- Can work autonomously with minimal guidance
- Excellent written and verbal communication
- Flexible attitude and willingness to lean in to solve problems
- Proficiency in programs such as iCal, Keynote, Numbers, Pages, Quip and Slack
- Bachelor's Degree or equivalent education
Pay & Benefits
At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $41.00 and $61.50/hr, and your base pay will depend on your skills, qualifications, experience, and location.
Apple employees also have the opportunity to become an Apple shareholder through participation in Apple's discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple's Employee Stock Purchase Plan. You'll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses - including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation. Learn more about Apple Benefits.
Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.
Apple is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant.
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