SUMMARY: The Long Term Care Medical Records Manager is responsible for establishing and maintaining resident medical records in accordance with Alameda Health System policies and State and Federal regulations. Performs related duties as required.



DUTIES & ESSENTIAL JOB FUNCTIONS:  NOTE: The following are the duties performed by employees in this

classification.  However, employees may perform other related duties at an equivalent level.  Not all duties listed are

necessarily performed by each individual in the classification.

1. Compiles statistical data such as admissions, discharges, deaths, and types of treatment given and performs audits of the charts.

2. Conducts audits on a weekly basis (or more frequently if needed) to ensure for state and federal regulation compliance.

3. Ensures medical records are complete, assembled in standard order, and filed in a timely manner. Maintains, retains, and archives files in accordance with Alameda Hospital policy and state and federal regulations. 

4. Locates, signs out, and delivers medical records and follows up to ensure they are returned. 

5. Operates a computer to enter and retrieve data, type correspondence, and produce reports. 

6. Participates in the hiring, disciplining and evaluation of medical records employees. 

7. Provides training, direction, and guidance for the medical records staff. Prepares work schedules and maintains adequate staffing.

8. Restricts access to resident medical records to those staff members with a valid requirement.

MINIMUM QUALIFICATIONS:

Education:  High School diploma or equivalent

Minimum Experience:  Five years’ experience managing Medical Records in a skilled nursing facility setting.