You will be responsible for managing all aspects of ADP offices and building infrastructure across Czech Republic and Slovakia. Supporting ADP leaders and associates with office operations, providing a high quality and pro-active service, effective communication with stakeholders, peers, vendors, other tenants resulting in a high level of internal client satisfaction.

Responsibilities

• Responsible for managing all offices located in Czech Republic and Slovakia
• Motivate a team of associates and/or contractors through effective management and personal development
• Manage and monitor third party suppliers to deliver high quality Facilities services, like; reception, cleaning, security guarding, catering/vending, mail/postal, equipment maintenance, waste.
• Manage office space utilization (analysis of available space, optimization of its use, layout of workstations, changes of working practices).
• Manage company fleet cars and -mobile phones.
• Contracting and onboarding new vendors and services (Facilities and non-Facilities).
• Ensure compliance with legislative, health & safety and environmental requirements, including all contractors who come on site.
• Responsible for maintaining and implementing an emergency response policy for the managed sites.
• Develop annual Facilities budgets (within ADP's planning process), monitor purchase orders and invoices to keep actual costs within budget.
• Raise and coordinate approval of purchase requests in ADP's Procurement system for office related products and services.
• Work closely with ADP's Security team (GSO) on ADP's Access Control and CCTV systems, reporting any known faults as quickly as possible.
• Work closely with ADP's IT team (GETS) on IT equipment installation and changes requiring electrical or mechanical works.
• Work closely with ADP's Finance team on budgeting, financial approvals and cost tracking.
• Work closely with ADP's HR and Legal teams to ensure the managed sites are compliant with local legislation, building regulations and best practice at all times.
• Work closely with ADP's crisis management team in the event of a crisis impacting any of the managed sites, to support affected ADP associates, contractors and properties.
• In offices where ADP does not have a Facilities resource on site, work with other teams on site to provide Facilities support, services and make changes.
• Implement International Facilities projects and processes as required
• Implement and support global and local Sustainability initiatives

• 5 years of experience in Facilities related positions
• Bachelor's degree, preferred within Facilities and Real Estate Management
• Occupational health and safety qualification preferred
• Good knowledge of Microsoft Office (outlook email & calendar, word, excel, etc.)
• Highly organized with the ability to juggle multiple tasks while managing your time efficiently
• Ability to lead local team
• Ability to communicate at all levels within ADP in a professional manner
• Proactive with a "can-do" attitude
• Confident and willing to deal with challenge or new tasks in a fast-changing organization
• Willing to learn and undertake new responsibilities
• Be comfortable working to tight deadlines and with people based in other locations / countries when needed