Jobs come and go, and mastering how to tender a resignation is key to maintaining a positive relationship with your soon-to-be former employer before moving forward to new adventures.
In this article, we’ll cover what it means to tender a resign, with tips for doing it the right way, including examples and templates to make the process smoother.
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Tender resignation: Meaning
Tendering your resignation is a formal way of informing your employer that you're leaving the company. In simpler terms, it’s the process of officially quitting your job. You can tender your resignation in person, via email, or through a written letter, but it should always be a clear and professional communication of your intent to leave the organization.
The term “tender” is a more formal way of saying “submit” or “offer.” In this case, it refers to offering your resignation for your employer's acknowledgment. Check if your contract includes the standard notice period of two weeks, during which you transition out of your role and prepare for your departure.
Quick question: Is it correct to say “I tender my resignation”?
Yes, “I tender my resignation” is a formal and correct way to express that you are offering your resignation to your employer.
How to tender a resignation the right way
Tendering a resignation properly can ensure you leave on good terms and maintain your professional reputation.
“How you leave can have lasting effects on your reputation and future opportunities,” says Nicolas De Resbecq, a startup manager who has resigned from a number of jobs, and been on the receiving end of resignations from team members. “I’ve worked in business management long enough to see that those who exit gracefully often have stronger professional networks and better chances for future collaborations.”
Leaving the right way isn’t just polite—it’s smart. Here are a few tips to do it well.
1. Be certain about your decision
Before you tender your resignation, make sure you are confident in your decision. Changing your mind after submitting your resignation can complicate things and create awkward situations. Reflect on your reasons for leaving and ensure they align with your career goals.
2. Give proper notice
The standard notice period is two weeks, but your employment contract might state a different requirement. Offering this notice gives your employer time to find your replacement and allows you to help with the transition, if possible. If you can give more notice and it feels appropriate, consider doing so. For leaders, think of a month period instead of two weeks.
This might help: How to Put in Two Weeks' Notice: Everything You Need to Know
3. Schedule a face-to-face meeting first
Whenever possible, tender a resignation in person. If that’s not an option, a video call works too. This shows respect for your employer and the time they invested in you. Avoid resigning via email, text, or informal channels.
“Having that conversation face-to-face gives your employer time to process the change and appreciate your honesty,” De Resbecq says. “It’s not about over-explaining—just keeping things straightforward and respectful.”
How to tender a resignation verbally? Express gratitude for the opportunities you’ve had, and clearly state your decision to leave. Be brief, polite, and focus on a smooth transition, rather than going into unnecessary details.
4. Stay professional
Even if your experience at the company wasn’t perfect, try to keep your resignation professional. Focusing on what you learned and how it helped you grow makes the conversation more constructive.
“Venting frustrations or criticizing management doesn’t help anyone and could hurt your reputation,” De Resbecq says. This helps you leave on a high note and maintain a good relationship for future references. “I always suggest focusing on the future—talk about the new challenges you’re excited to take on rather than any frustrations you're leaving behind.”
5. Offer to help during the transition
Mention that you’re willing to assist in training your replacement or wrapping up any projects before your last day. This gesture shows professionalism and goodwill.
6. Follow up with a resignation letter
Only after you’ve verbally resigned, follow up with a letter of resignation. This serves as official documentation of your decision and keeps things clear and professional.
You can tender a resignation by handing your letter to your employer in person, sending it via email, or mailing it. (Though for most of us, email is the way to go these days.)
A tender-a-resignation email should be professional, polite, and include the effective date of your current position. Be concise and direct in your letter, and avoid any unnecessary details or complaints.
Tender a resignation: Template
If you're obsessing over exactly what to say when tendering a resignation, check out our template!
Tender a resignation email
Dear [Manager's name],
After careful consideration, I have decided to tender my resignation from [Company name], effective [Last working day]. The reason for my departure is [your reason here, e.g., “to pursue a new opportunity” or “for personal reasons”].
I want to express my gratitude for the support and mentorship I’ve received during my time here. I am happy to assist with training or transitioning responsibilities over the next two weeks.
Thank you for understanding, and I wish [Company name] continued success.
Sincerely,
[Your full name]
Bottom line
Tendering a resignation the right way is all about maintaining professionalism and respect. By providing proper notice, communicating clearly, and offering to help with the transition, you can ensure that your departure leaves a positive lasting impression.
“It’s a sign of maturity and professionalism, as well as an opportunity to strengthen relationships rather than break them,” De Resbecq says. “The business world is small, and you never know when paths will cross again.”