How to Write an Introduction Email Between Two Parties

Awesome contact 1, meet awesome contact 2. OK, introducing two people via email takes a little more skill than that—you'll want to know how to write an introduction email that's good enough to lay the groundwork for a successful connection.

Making a professional introduction between two people is a great way to grow your network. You’ll be seen as someone who doesn’t simply send and accept connection requests, but takes the time to add value for those you’re connected with and build meaningful relationships.

The best part: You don’t have to be the next Amanda Gorman to do a good job writing an email—just pick up some tricks and tips to nail the format and perfect your etiquette for this type of communication.

Read on for our guide on how to introduce two people over email, including a template to fill with your information.

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How do you introduce someone professionally?

Before you start drafting your email, take a moment to prepare yourself and others involved. Even though this is a simple introduction, it's still professional correspondence, and you'll want to make everything right from the beginning. So, keep these steps in mind:

Ask yourself if you’re comfortable making the introduction

If someone asks you to make an introduction you aren’t comfortable with, give yourself permission to say no. You don’t have to do every favor that’s asked of you. And it’s important to think about how many requests you’ve made of your contacts, to be respectful of their time and your relationship. If a friend comes asking you to introduce them to every senior exec you know—be polite, but don’t feel bad turning them down.

Get permission

Before you start writing your email, make sure both parties are OK with the intro being made. The most straightforward way to do this is to send a quick note. Here’s a template you can use:

Hi [Name],

I was asked by [Name of contact who reached out to you], a [quick description of contact and/or how you know them], to make an introduction to you to discuss [topic or question they want to talk about]. But I wanted to run it by you first.. Let me know if this is OK and, if you’re interested, how you’d prefer to connect!

Thanks,

[Your Name]

Be mindful of the information you'll share

When seeking permission to make the introduction, you should ask what kind of information your contact feels comfortable sharing and their preferred method of communication. Just because they're OK with being contacted through email doesn't necessarily mean they're willing to communicate over the phone or social media.

How to write an email introduction in 6 steps

After you've prepared and got the necessary permissions, it's time to start writing your professional email introduction. While the format is pretty standard, there are some formalities along the way.

Here's a step-by-step guide on how to introduce two people via email:

1. Write a clear subject line

Give your email a clear subject line so the recipients know what it is on sight and it doesn’t get lost in their inboxes. No need to overthink it. Something like “Introduction to [Name of person who asked for introduction]” will do just fine.

For sake of illustration, here are some examples of subject lines you can use:

Introduction: John, meet Maria
Introducing Jack <> Jill
Introduction to Shannon
Intro: Rob (Abc, Inc.) <> Marie (Xyz, Inc.)

2. Get to the point fast

You may choose to start your email with pleasantries, but keep them short. In sentence one or two you should be making the introduction or thanking the recipient for agreeing to it. A simple greeting and one opening sentence are enough.

For example:

Hi Maria,

I hope this email finds you well.

3. Introduce both parties concisely

Introduce the person who asked you to make the connection first by quickly and clearly saying who they are as a professional and why they asked for the introduction.

Be sure to add a quick line or two of background on the person you’re making an introduction to as well. This is an opportunity to make sure everyone is on the same page (and maybe pump up the connection who’s doing you a favor with a strong compliment).

4. Include next steps

If either contact expressed how they’d like to connect with the other person (for example, over the phone or with an in-person coffee meeting) you can add that to your email. If not, you should keep it vague by saying you’ve introduced them so they can “connect directly” or something similar.

5. Walk away

End your email with a statement that you’re leaving your contacts to get better acquainted, and then once you’ve sent the email, there’s no need for you to continue to respond to that thread. (And in most cases they’ll take you off future emails.)

6. Spell-check before sending

Impeccable grammar is mandatory in every professional communication in writing—including an introduction email. So after finishing your draft, make sure to proofread it for any grammatical errors or typos.

Most mail services already come with an automatic spell checker, but in case yours doesn't, you can paste your draft on Microsoft Word or Google Docs and use their spelling and grammar checking tools.

Secondly, check once again if the email addresses are correct. You don't want to accidentally introduce the wrong contacts.

Professional introduction email template

Still need a visual example to craft the perfect professional introduction email between two parties? We’ve put together an easy template to help you take action on the steps above.

Hi [Name 1],

Thanks so much for agreeing to talk to [Name 2] about [why Name 2 asked for an intro; e.g., their job search or a specific field, industry, or company]. I’ve copied [Name 2’s pronoun; e.g., him, her, them] on this email so you can connect directly [for a short call/and set up a coffee meeting/to chat/to get to know each other].

[Name 2], as I mentioned, [Name 1] is [most flattering one-line description of your contact you can think of while still being truthful; e.g., “is the best sales person I know” or “is a true expert in the industry”].

I’ll let you two take it from here.

Best,

[Your Name]

Professional introduction example email

Here’s what the email might look like once you plug everything into the template:

Hi Lorena,

Thanks so much for agreeing to talk to Victor about what it’s like to be an accountant for a tech startup. I’ve copied him on this email so you can connect directly and set up a short Zoom call.

Victor, as I mentioned, Lorena has worked as a financial analyst for a number of early stage startups, and I think she’ll have a lot of really helpful insights as you think about your next steps.

I’ll let you two take it from here.

Best,

Candace

There you have it! You could even use this format to introduce more than two people. Just keep it clear and professional, and you're sure to leave a positive impression among your connections.