You nailed your job interview—great! But before you start anxiously refreshing your inbox for an update, there’s one more important step: sending a thank-you note.
This small gesture can reinforce your enthusiasm, highlight key takeaways from your conversation, and set you apart from other candidates. However, coming up with a thoughtful and well-written thank-you email can feel intimidating, especially after a high-stakes interview. Sounds like a good time to use artificial intelligence (AI) to write a thank-you note.
There’s no reason not to, as long as you use the technology right—and by that we mean, crafting a message that’s genuine, professional, and personalized.
How to use AI to write a thank-you note that feels authentic
Can AI write thank-you notes? Absolutely. Can AI filly take over this crucial communication after a great interview? Never.
An AI-generated thank-you note is a practical starting point, but don't ditch the human touch to avoid sounding robotic or impersonal. The goal is to use technology as an assistant, not a substitute for yourself.
Follow these steps to write a thank-you note with AI while keeping your message warm and genuine:
1. Choose the right AI thank-you note generator
There are multiple AI for thank-you notes out there that can help you in this process. Here are some popular ones:
- ChatGPT and Google Gemini are versatile tools that can help you if provided with an AI thank-you note prompt.
- Grammarly is an AI tool designed to correct grammar in everything you write. It also includes a feature that can generate text from scratch, making it a two-in-one solution! The free version is quite satisfying, and there is also a paid pro version available.
- Rytr and Writer are advanced paid AI tools designed for creative writing.
2. Start with a clear prompt
If you're wondering, “How do you get AI to write something for you?” the answer is: with specific instructions. The more detailed, the better.
Try a prompt like:
Write a professional and friendly thank-you email after a job interview. Mention my enthusiasm for the role of [Job Title] at [Company Name], reference my discussion with [Interviewer’s Name] about [specific topic], and express my appreciation for their time. Keep it concise.
With that, AI can generate something like this:
Dear [Interviewer’s Name],
Thank you for taking the time to speak with me about the [Job Title] position at [Company Name]. I truly enjoyed learning more about the role and was particularly excited about our discussion on [specific topic].
I appreciate the insights you shared about the company culture and the team, and I’m even more enthusiastic about the opportunity to contribute. Please let me know if you need any further information from me.
Looking forward to staying in touch!
Best,
[Your Name]
3. Personalize the AI thank-you note
Once AI provides a draft, tweak it to make it sound more like you. Here’s what to focus on:
- Add a warm and personal touch. If you and the interviewer bonded over a shared interest, mention it.
- Reference specific details. Bring up a topic you discussed during the interview.
- Adjust the tone. If the AI response feels too formal or generic, make it sound more natural—like you would say it.
For example, let’s personalize the AI draft from above. After making some changes, it could look something like this:
Hi [Interviewer’s Name],
I really appreciate the time you took to chat with me about the [Job Title] position at [Company Name]. Our discussion about [specific topic] was fascinating, and it made me even more excited about the possibility of joining your team.
I’m grateful for the opportunity to learn more about the role and how I might contribute. If there’s anything else I can provide, please don’t hesitate to ask.
Looking forward to what’s next!
Best,
[Your Name]
Notice how we keep the structure of the ChatGPT thank you note but change the wording so it feels more natural.
4. Keep it short and polite
AI thank-you notes can be long, but brevity is key. Aim for four to five sentences. To make sure your message hits the mark, check that it covers these points:
- Express gratitude for the opportunity.
- Reiterate your enthusiasm for the role.
- Mention something memorable from the interview.
- Offer to provide any additional information.
- Sign off professionally.
Make your thank-you note stand out
AI can be a great tool for writing thank-you notes after an interview, but the magic happens when you add your own voice and personalization. The key is to make the final message warm, authentic, and tailored to your conversation.
The more interviews you land, the more options you’ll have—check 400,000+ open jobs on The Muse to find your next opportunity »