If you're feeling less than great about that time you impulsively walked out on your job to travel the world, or the fact that you left that one fast food gig off your resume, you might wonder, “Can an employer look up your employment history?” or “What can they find during a background check?”
You're right to think about it. It's common for employers to run background checks to verify the information on your resume and make sure they're making the right hiring choice. But what exactly does a background check entail, and how much of your work history can an employer see? We got to the bottom of things, so you can know for sure just what an employer can and can’t find out about your work history.
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What is a background check and why does it matter?
A background check is a process used by employers, landlords, and other entities to verify a person's identity, qualifications, and history. It helps assess whether someone is suitable for a job, tenancy, or other opportunities. Basically, it involves pulling your personal information from different sources to make sure the details you’ve provided are accurate.
For employers, background checks are crucial for protecting their business and ensuring a trustworthy workplace. They verify that candidates are honest about their qualifications and work history and provide insights into a candidate's character to see if they fit the company culture and the role.
This can minimize the risk of hiring individuals who might have a history of misconduct, unreliability, or fraudulent behavior, helping protect the company's reputation, ensure compliance with industry regulations, and promote a secure work environment for all employees.
So, can an employer find my work history?
Yes, an employer can verify past employment details, such as job titles, dates of employment, and reasons for leaving. However, they typically focus on recent and relevant work history, meaning they may not check every job you've ever had.
What a hiring company might want to check
Depending on the industry and type of job you're applying for, an employer might want to verify several other components of your history:
- Identity: Confirms the candidate's basic—and more important—info using the Social Security numbers, addresses, and date of birth
- Education: Checks educational credentials, degrees earned, professional licenses or certifications, and institutions attended
- Criminal record: Searches for any criminal history, including arrests, convictions, and incarcerations
- Driving record: Checks driving history, including any traffic violations, accidents, or license suspensions (important for jobs involving driving)
What about credit and salary history?
Some employers, particularly in finance-related fields, may conduct credit checks to evaluate your financial responsibility. This is more common for positions involving money management or sensitive financial data. But employers must get your written consent before conducting a credit check.
While some employers might ask about your salary history, it's becoming less common due to legal restrictions in many U.S. states and cities. These laws aim to promote pay equity and prevent salary discrimination. It's a good idea to research local regulations to understand your rights.
How does HR verify past employment?
Employers and other entities typically use third-party background check companies to conduct background checks. These companies collect information from various sources, such as employment records, educational institutions, criminal databases, public records, and credit bureaus.
How often do employers verify work history?
Employers typically check work history during the hiring process, especially for jobs that require a high level of trust or specific qualifications. This often happens after you've made it through the initial stages and are being seriously considered for the position.
Typically, you'll need to give written consent for the background check. The information is then verified to make sure everything is accurate, and a detailed report is created and shared with the employer or the requesting party, as well as the subject of the check
Legal considerations
In the U.S., background checks must comply with the Fair Credit Reporting Act (FCRA), which sets guidelines for how information can be collected and used. Employers must obtain written consent from candidates and provide them with a copy of the report if any adverse action is taken based on the findings.
Also, various states and cities have additional regulations governing background checks, such as banning the use of credit checks for employment or restricting inquiries about criminal history.
What information will previous employers share?
When conducting a background check, employers typically reach out to your previous employers to confirm the details you've shared about your past work experiences. That’s one of the reasons why you're often asked to provide references.
The information shared by former employers can vary, but often includes:
- Confirmation of when you started and ended your tenure at the company
- Verification of the position(s) you held
- A description of your main tasks and responsibilities
- Why you left the company, whether it was voluntary or involuntary
- Whether the company would consider rehiring you in the future
While some companies have policies to only confirm basic information like employment dates and job titles, others might provide more detailed insights, especially if you have given consent.
Remember—honesty is the best policy
Accuracy in presenting your work history on your resume and during interviews is crucial. These days, anything can be found with one simple scroll. However, you have the right to keep sensitive information private, so be clear on what information a past employer can share.
Be sure not to misrepresent your qualifications or work history, because it can damage your professional reputation and lead to negative consequences in your career. In some cases, providing false information can result in legal consequences, especially if it involves security clearances or positions that require a high level of trust.
Always ensure that your resume accurately reflects your work history and be prepared to discuss any gaps or discrepancies honestly during interviews.
FAQs
How do I find my employment history for free?
You can use several methods, such as requesting a copy of your Social Security statement, which includes a summary of your earnings history. You can also review your past tax returns or W-2 forms. These documents can help you track your employment history and the employers you've worked for.
In some states, the unemployment office maintains records of your employment history if you’ve filed for unemployment benefits. Contact your state’s unemployment office for assistance.
How far back do background checks go?
The look-back period for background checks can vary, but most employers typically review the last seven to 10 years of your work history.
Will an employment background check reveal jobs not disclosed?
Most of the time, yes. Any inconsistencies between your resume and what is discovered during a background check can raise red flags and potentially disqualify you from the hiring process.
Do background checks include my education history?
Yes, many background checks also verify your educational credentials to ensure you have the qualifications you claim.
Can I refuse a background check?
Yes, but keep in mind that doing so may result in the employer withdrawing their job offer or considering your application incomplete.
Can my employer see my employment history through the SSA?
No, employers cannot directly access your employment history through the Social Security Administration (SSA). Your Social Security number can be used for verification purposes, but the detailed employment history held by the SSA is not accessible to employers without your explicit consent.
Will a minor mistake on my resume disqualify me?
Minor errors may not necessarily disqualify you, but significant discrepancies or intentional misrepresentations can lead to disqualification.
Can you correct mistakes in your employment history?
If you suspect there may be errors in your employment history, request a copy of the background check report from the employer or the background check agency. Collect any documents that can verify your correct employment history, such as pay stubs, tax records, or letters from previous employers, reach out to the agency that conducted the background check, and provide them with the necessary documentation to correct the errors.