Administrative Assistant

Working at Liberty Coca-Cola Beverages LLC is all about pursuing a career not just a job. Discover what it means to be energized by a multitude of possibilities and a dynamic team.

Minimum Salary: $18.65 per hour.

Maximum Salary: $21.63 per hour.

About Liberty

At Liberty Coca-Cola, we strive to make our workforce as inclusive and diverse as the communities we serve. Our associates are our #1 asset, and we are committed to investing in our people, maintaining the highest safety standards, and creating a culture of growth and innovation. We offer competitive compensation and benefit packages to full-time, regular associates, including: Medical, Dental, Vision, Prescription drug plans, 401K with company contributions, paid vacation, company paid holidays, and more. Discover what it means to be energized by a multitude of possibilities and a dynamic team. Join us here at Liberty Coca-Cola Beverages LLC.

• Manage incoming and outgoing phone and email communications.
• Maintain various departmental database systems and lists.
• Create and enter data into spreadsheets.
• File, fax, open and distribute mail and order supplies.
• Create and handle presentations, complex reports, confidential correspondence and files.
• Interface with customer and maintain internal and external relationships.
• Coordinate meetings and travel arrangements and maintain department calendar.

• Process purchase cards, expense reports and invoices.
• Administer programs, projects and or processes specific to the operating unit served.
• Scribe as required to document meeting minutes and action items.
• Work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges.
• The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.
• Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.
• Submit deal sheets in portal.
• Prep and process settlement forms.

• High school diploma or GED required.
• Some college preferred.
• 2-5 years of experience in automated office environment required.
• Experience in coordinating projects.
• Intermediate knowledge of Microsoft Office applications.
• Excellent phone etiquette.
• Knowledge of multi-line phone systems.
• Bilingual skills a plus.
• AS400 or SAP work experience preferred

• Excellent calendar management skills, including the coordination of complex executive meetings.
• Experience assisting management with the creation of PowerPoint presentations.
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
• Experience scheduling travel arrangements and schedule for management.
• Support experience in a professional services, sales or marketing environment.
• Experience successfully creating and/or modifying processes.
• Assist with preparation of presentation materials.
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.